Product - Centralised Email Backup Software....Mailvault

MailVault is a universal email backup and archiving solution and extremely easy to use. It is designed to protect an organizations investment by plugging into any messaging architecture. MailVault is available for Microsoft Windows and Linux and aims to make the email archiving process simple, productive and a joy to use!
DigitalGlue, an Internet Solutions company offers consulting and software development services in the areas of security, scalable web applications and Internet server solutions design & architecture.

Benefits of using MailVault

Disaster recovery : Email backup and restore
Compliance ready : Long term storage and quick retrieval of all email
Email monitoring : Corporate messaging surveillance
Improved server performance : Offload processing and storage from your mailserver
Reduce administration & helpdesk costs : Easy privileges-based, self-service for users
Email archival Reports : Business intelligence – make information from email

Check out the features page to learn more about MailVault’s capabilities and the benefits of using MailVault.

How MailVault works

MailVault’s multi-protocol, multi-mail client and raw email support allows for some incredibly flexible deployment scenarios.

MailVault can acquire email from a variety of mail sources. These could be remote or local, from mail servers or simply over a connected file-system store.
The messages are acquired, de-duplicated, indexed and stored. This process happens in real-time making messages available for searching and retrieval.

Users connect to MailVault using a web-browser. Easy to use access from anywhere.

Check out the features page to learn more about MailVault’s capabilities and the benefits of using MailVault.

Deploying MailVault

MailVault has been designed to integrate with your mail infrastructure in an easy, non-intrusive fashion.

Inspite of the flexibilty it offers, whenever possible we would recommend the following basic integration steps:

Configure the mailserver to make a copy of all messages into a single archive mailbox
Enable POP3 (or IMAP) access for the archive mailbox
Add this mailbox as a mail source into MailVault
All the company mail now starts getting archived.

As simple as that! Your users continue to send and receive mail as before (and optionally have access to MailVault too)

Of course, you can have variants depending on your specific requirements and enviornment. For instance, you could archive internal mail to one mailbox and external to another – and then decide to only archive the external.

In the rare cases that the company does not use a mail server and everyone simply POPs from their individual accounts (or uses webmail), and you’d like to maintain a central archive, simply setup MailVault to download mail from the individual POP3 accounts.

The Features and Benefits of using MailVault

Compatible with ALL standards-based email servers

Do you run Microsoft Exchange on a MS Windows server? Lotus Notes? Perhaps you run Postfix or Qmail or Sendmail on Linux? Or use a cloud based solution like GMail? Or maybe one of the many email servers that support POP3 or IMAP and SMTP?

MailVault will happily co-exist and work along with any of these, thus giving you the freedom to mix-and-match and protecting your investment in your email infrastructure – now and in the future.

Automated email collection and archiving

MailVault can archive email using multiple network protocols like POP3, IMAP and SMTP. It can archive email from local or network attached storage and can recognize various mail formats like mbox, Maildir, eml files, etc. For personal use, it can archive email stored in Thunderbird, Microsoft Outlook and Microsoft Outlook Express.

Smart single-instance email store

MailVault uses deduplication techniques to store just one copy of an email message, no matter how many duplicates are thrown at it. Additionally, it uses compression for even greater space savings, thus minimizing disk space usage and maximizing storage efficiency.

Easy archive management

While you may use traditional backup software for your backups, MailVault includes a built-in secondary backup up facility that makes automated incremental backups of your archive onto a connected secondary storage.

A filter facility allows you to discard messages that match the specified criteria from getting into the archive. This is a great way to keep out email that is not of business value (newsletters, mailing lists, etc.)

Archive retention policies allow for older messages to be taken off onto secondary inexpensive storage (including portable external hard disks), thus using the primary space more effectively and making the long-term storage of huge amounts of data extremely economical.

Powerful search and retrieval mechanism

If you have used Google, you’ll have no problems using MailVault’s search engine. Simply enter your search term and seek what you find.

MailVault by default searches through everything – a free text message search through the contents of the entire email body, as well as the contents of the most popular attachments (MS doc, HTML, PDF). A “search within search results” allows you to drill down to your target, and the advanced search mode makes it possible to specify various criteria that your search results must match.

When possible, MailVault indicates a “conversation available” for a particular mail in the search result, thus allowing you to put things into context.

Messages from a search result (including entire conversations) can be quickly forwarded to users, with a “forward as original” mode available.

Backup and restore email

Email archived by MailVault can easily be restored on demand by the administrator or by an individual user (only for himself or herself).

One can choose to restore all or selective email (say only for the last 3 months). The original sender information is maintained in the restored messages, so that any filters that exist in the recipient’s email client will continue to work as before in organizing the newly restored email.

Never again, will you need to worry about mail loss due to accidental deletion or a disk crash, etc.

Convenient and powerful user management

Normally, user management can take up a lot of administration effort. We understand that and have built a plethora of features to make this easy and convenient for the administrator, while at the same time enhancing the end-user experience.

MailVault allows for the addition of single or multiple users easily, with optional automatic secure password generation and self-activation of accounts (by the users). Or simply bulk-import users from CSV files, LDAP or Active Directory. An optional welcome mail can inform your user’s about email archival policies, etc.

In case you need single-sign-on, MailVault also supports remote authentication mechanisms (LDAP, Active Directory).

Users have roles which determine their privileges in the system and MailVault allows for a user to have multiple email-ids.

System and information alerts

Normally an archival system just sits in the back, hidden away doing it’s work day-after-day. Often you may not need to connect to it for days on end. So what happens if there is a problem? A power-failure, disk crash, less disk space, a bug, etc.

Although it doesn’t replace active-monitoring by an external system, MailVault alerts are designed to keep you informed and in the know without having to remember to do a regular check yourself. A daily system-activity summary for the administrator, low disk space warning, license expiry warnings and optional personal email usage summary for users.

Security policies

What a user is allowed to access and what he or she is authorized to do depends on the user’s role. MailVault supports multiple roles: regular user, reviewer and administrator.

Depending on the organizations security policy, MailVault allows for corporate messaging surveillance and email monitoring. For routine usage, it protects privacy by allowing regular users to search and access only their own mail.

There are rules to specify how user authentication takes place and what user’s are able to do with search results (for instance can they forward an email to an id other than their own).

Reports and logging

MailVault supports automated logging and log rotation and keeps track of administrative and operational activities. The reports section allows you to check and audit all user-activity, see who your top users are, check inbound and outbound email flows and keep a watch on email usage and trends. A custom query facility allows you to look up the information you need.

Compliance aware

MailVault assists your compliance needs by allowing for long term storage for your email, making it powerfully searchable and very quickly retrievable. Besides the ability to audit email, all administrator and user activities are captured and auditable.

Enhances user and infrastructure productivity

MailVault keeps your mailserver light and responsive by offloading storage and searching to itself. It’s user-friendly self-service functionality lowers administrator time, efforts and costs.

Other features

MailVault is accesible via any modern web browser, making remote administration and usage a breeze.

Context specific help guidelines ensure that the user is never “stuck” while using MailVault, while at the same time not drowning him in un-necessary information.

MailVault can alert an administrator when new versions are available. The auto-update options allow for a hands-off upgrade experience.

Client Speak
Instant Touch Base